Fathom AI: Free Meeting Notes, Recording, and Summaries

Fathom AI is a meeting assistant that joins your video calls, records them, and produces a transcript, a summary, and a list of action items automatically. It works with Zoom, Google Meet, and Microsoft Teams. In September 2026, Superhuman, an AI productivity company, acquired Fathom. The product continues to operate under the Fathom name. The acquisition does not, by itself, mean that its features or pricing will change.

Fathom offers a free plan with unlimited recordings and transcriptions, and it stays free indefinitely rather than expiring after a trial period. Paid tiers add CRM sync, coaching analytics, and team administration.

Fathom gives you a choice of two ways to join a call: as a visible bot that appears as a participant in the meeting, or bot-free, recording silently through the desktop app without joining as a visible attendee. Bot-free capture is in beta and currently available on Mac; Windows support is not yet released, per Fathom's own product page. Telling everyone on a call that it's being recorded is good practice regardless of which method you use, since a silent bot-free recording is even less obvious than a visible one. Whether you're legally required to get consent, and in what form, depends on where you and the other participants are, so check the recording-consent laws that apply to your own situation rather than assuming one rule covers every call.

Once a call ends, Fathom delivers a transcript, an AI-generated summary, and extracted action items. You can also ask Fathom questions about a past call directly, pulling up specific details without re-watching the recording.

Fathom's help center states it currently transcribes 38 languages, including Arabic, German, Portuguese, Hindi, and Russian among others. Seven of those (English, French, German, Dutch, Italian, Portuguese, and Spanish) also get automatically translated summaries, available to Premium and Team Edition users. The full list is published on Fathom's own site and is worth checking directly if your meetings run in a specific language, since that help article was last updated in May 2025 and the list may have grown since.

Two videos from Fathom's own YouTube channel, covering cross-meeting search and how Fathom surfaces meeting notes inside ChatGPT and Claude.

Fathom has five tiers. Prices below are per user, per month, in US dollars, from Fathom's own pricing page. All paid plans carry a 90-day money-back guarantee.

Fathom connects to Zoom, Google Meet, and Microsoft Teams for meeting capture. Beyond that, Fathom's own integrations page groups a much wider set of connections, including two added recently.

Fathom's own security help article states directly, in the article body rather than just page metadata, that it has HIPAA compliance, SOC 2 Type II status, and GDPR alignment, and that services are hosted in the United States. A vendor's own compliance claim isn't the same as an independent audit report or a guarantee that every customer's own configuration meets its obligations, so an enterprise buyer with specific requirements should still confirm the details through Fathom's Trust Center and its contract terms rather than this summary alone. Neither that article nor Fathom's privacy policy names a specific encryption standard like AES-256 or TLS; the policy only describes "reasonable physical, technical, organizational and electronic safeguards" in general terms.

On how Fathom uses your data: the same security article states that none of Fathom's AI subprocessors (it names Anthropic, OpenAI, and Google) are contractually permitted to use customer data to train their own AI models. Fathom does say it uses de-identified data, meaning identifying details are removed or reduced rather than the data being fully anonymous, to improve the accuracy of its own proprietary AI models for all users. An individual can opt out of this in their own account settings at any time; on Team Edition, an organization can opt out every user on the account. Fathom also states it does not sell customer data to third parties.

Deleting your data isn't instant. Fathom's policy says it will use "commercially reasonable efforts" to delete your recordings and personal information within 30 days of a request, and explicitly doesn't guarantee that window will always be met. On Team, Business, or Enterprise accounts, deletion has to be requested by your workspace administrator, not by an individual user.

Sharing isn't locked down by default in every case. Fathom's policy states it may automatically share a copy of a meeting with other participants, based on your account's sharing configuration, whenever it already has their email address. If you record meetings with people outside your organization, check your own sharing settings rather than assuming a recording stays private unless you explicitly send it.

For a BAA or compliance documentation you can show a compliance team, confirm directly with Fathom's sales team; the public pages referenced here don't publish which plan tier includes a signed BAA.

• You need a manager to directly open a specific team member's own recordings without that person sharing it first. Fathom's Team plan and above give the whole team search access to calls that have been shared or recorded to a shared space, but one G2 reviewer reported that a manager viewing a specific individual's own unshared recordings still required logging into that person's account; confirm your organization's actual admin-visibility needs against Fathom's current team-management settings before assuming either description applies to your workspace.
• You need a mobile app that can record meetings or phone calls directly from a phone. Fathom doesn't have one yet; an iOS app is listed as "coming soon" on Fathom's own site, with no ship date given.
• You need to generate a transcript from a recording made outside of Fathom. It doesn't currently accept outside audio or video files for transcription, according to reviewer feedback.
• You have strict accessibility requirements. Fathom has acknowledged color-contrast and accessibility gaps publicly in response to user feedback and says improvements are planned for a future redesign, but they aren't live yet.

In short: Fathom's free plan and fast meeting summaries make it worth trying first for most individuals and small teams. Compare it against an alternative when you specifically need a different recording-minutes limit, the ability to transcribe files recorded outside the tool, language coverage Fathom doesn't list, or enterprise features Fathom doesn't yet offer.

These are three AI meeting assistants with the same basic job: join a call, transcribe it, summarize it. Prices below are each vendor's own current pricing page, per user. In every cell, the first price is the month-to-month rate and the second is the monthly-equivalent rate when billed annually; neither vendor's table includes a promotional or region-specific rate.

Fathom's pricing structure splits differently from the other two: its Team tier (built for collaboration, not raw features) requires a 2-user minimum, so a single buyer comparing solo pricing should look at Fathom's Premium tier against Otter's Pro or Fireflies' Pro instead of Fathom's Team price. Fathom's standout feature against both competitors is CRM-specific tooling bundled at the Business tier: team-wide automatic Salesforce and HubSpot sync, a Deal View, and AI coaching scorecards together. Otter also syncs to Salesforce and HubSpot starting on its Pro tier, but with a one-user limit that only expands on Otter's own Business and Enterprise tiers, and without Fathom's Deal View or coaching scorecards; Fireflies' own pricing page doesn't detail an equivalent CRM sync or coaching feature for its Business tier.

Fathom holds a 5 out of 5 rating from 7,077 reviews on G2 as of this writing, with an "AI Verified" badge and a Spring 2026 "Best Results" recognition from G2. This rating is a snapshot; check G2 for the latest figures. These points summarize individual G2 reviews. They reflect reported experiences, not a representative survey of all users.

This review was researched by the TechScribe editorial team, based on Fathom AI's own pricing and documentation pages and verified G2 review data (5 out of 5 across 7,077 reviews).

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